NAVON
Industries · Construction

Construction operations, coordinated.

Change orders, RFIs, invoices, approvals, and subcontractor coordination. Currently deployed.

The shape of the operation

Coordination lives in five places. None of them talk.

A typical construction operation runs on Procore or Buildertrend for project management, QuickBooks or Sage for accounting, Gmail or Outlook for communication, shared drives for documents, and a dozen spreadsheets for what none of those cover. Every handoff is manual. Every record gets keyed in at least twice.

The work the platform removes is not the work each tool is supposed to do. It is the coordination between them. That is where time leaks, budgets slip, and approvals stall.

Tool landscape
Typical setup
How data moves

Change order lifecycle, today.

Field request to invoice. Five stages. Each one currently sits in a different system, owned by a different person, updated by hand. This is what we automate first.

  1. Stage 1
    Request
    Field issue or scope change
  2. Stage 2
    Estimate
    Internal pricing
  3. Stage 3
    Approval
    PM and client
  4. Stage 4
    Contract
    Change order signed
  5. Stage 5
    Invoice
    Billing and pay app
Where automation lands

Six workflows we automate first.

Operator-identified. Every one replaces a named manual task. We scope them as discrete engagements, sequenced by impact.

Change order intake

Field requests come in via email, photo, or voice memo. Navon classifies the scope, routes to the estimator, and opens the record.

Replaces: Manual logging in three systems

RFI routing

Incoming RFIs are tagged by trade and project, routed to the right PM, and tracked against response SLAs. No more inbox triage.

Replaces: Email forwarding and chase-ups

Subcontractor document intake

COIs, W-9s, licenses, and safety docs classified and filed against the subcontractor record. Expiry reminders built in.

Replaces: Shared drive folder hunts

Invoice coordination

Pay applications reconciled against change orders and job cost. Discrepancies surfaced to the PM before they hit accounting.

Replaces: Side-by-side spreadsheet review

Approval chains

Structured handoffs between estimator, PM, executive, and owner. Nothing sits in an inbox. Everyone sees where it is.

Replaces: Slack threads and email forwards

Job cost rollups

Automated rollups across projects: labor, materials, change orders, commitments. A single view instead of four exports.

Replaces: Manual spreadsheet consolidation
Where Navon fits

Advisory leads. Automations do the work. The platform hosts it.

For construction specifically, here is what each practice line looks like.

Advisory

We start inside the job.

Interviews with estimators, PMs, and accounting. Walk-throughs of the change order flow, the RFI log, the pay app cycle. Written findings, phased plan, operator sign-off before anything gets built.

AI automations

Intake, routing, rollups.

Change order intake from field signals. RFI routing by trade and project. Subcontractor doc classification. Invoice reconciliation against commitments. Each one scoped discretely, sequenced by what moves the most time.

Platform

The layer underneath.

Change orders, RFIs, invoices, approvals, subcontractor records. All in one place, with structured ownership. Pulls from and writes to Procore, Buildertrend, QuickBooks, and Sage. Your existing systems stay.

FAQ

Construction-specific questions.

The operational questions construction buyers ask before the first call.

How does this work with Procore or Buildertrend?

Navon sits alongside your existing project management system, not as a replacement. The platform pulls from and writes to whatever you run today. The automations remove the coordination work that these tools were never designed to handle.

Do I need to centralize on Navon before any of this works?

No. Advisory starts by mapping how your operation actually runs. Automations get built against the systems you already have. Centralization happens only where it genuinely reduces coordination cost, never as a blanket migration.

What about field teams that do not use computers much?

The intake automations accept email, photo, voice memo, and text. Field teams send a picture and a sentence; Navon does the classification and logging on the back end. No new app to install for the crew.

What is the first engagement usually look like?

An operational audit. We spend time with estimators, PMs, and accounting. At the end you get a written picture of where time and money are leaking and a phased plan for what to automate first. Usually one to two weeks.

Are you deployed in production today?

Yes. Construction is the first vertical where the full Navon stack (advisory, automations, platform) runs live. The specifics of the current deployment are available on request.

Ready to see this inside your operation?

Start with a qualification intake. We walk through how your operation runs today and where the gaps are worth fixing first.

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